AP Accounting Specialist

About the Job

This position is essential to ensuring accurate accounting of project revenue and expenses, timeliness of vendor and partner payments, along with accurate and compliant payroll tax reporting and payments. Also assists with customer invoicing and serves as back-up for payroll processing. All members of the accounting team work collaboratively to manage workload and maintain company financial health.


• Associate or bachelor’s degree in Accounting (CPA license not required)
• Minimum five years’ accounts payable experience preferably working in the construction industry or with contractors

Skills and Values

• Strong oral and written communicator
• Self-motivated
• Problem solver
• Organized
• Adaptable, able to work under pressure in a fast-paced environment that can change readily
• Disciplined work ethic, “Do What is Right, Not What is Easy”
• Approaches challenges with a “Can Do Attitude”
• Trusted Partner “Committed to excellence”
• Team Player “Relationships at all levels”

Preferred Computer Skills

• MS Office proficient with advanced Excel skills
• Sage 100 Contractor or other construction software experience
• PDF editing software experience, Adobe or Bluebeam preferred


Competitive package based on skills and experience
Salaried Exempt


• Health, Dental, Vision Insurance (100% employee premium covered, 50% dependents)
• Retirement
o Safe Harbor (3% guaranteed contribution when eligibility on salary + bonus)
o Profit Sharing (0-9% historically, driven by overall company profits on salary + bonus)
o 401k (Roth or regular)
o Retirement planning
• Paid time off, vacation and paid holidays

Core Responsibilities / Duties

• Process and manage vendor invoicing, including accurate job cost reporting
• Manage vendor accounts
• Record transactions and create journal entries
• Issue Subcontracts
• Issue purchase and subcontract change orders
• Payroll accounting
o Prepare quarterly and annual payroll reports
o Review and respond to unemployment claims
o Prepare annual worker’s compensation audit reports
o Serve as payroll processor back-up
• Assists with accounts receivable including invoicing, contract changes and balances